Scanning Power Transmission Contracts & Maps

Bar Code IDs attached to each of the 2,000,000 archived contracts followed by bulk scanning, uploading and then data entry of key attributes of contract into a Document Management System. This was followed by client validation of each document for quality control.

Project Details

  • Contract No. C130
  • Primary Service Construction & Commissioning, Detailed Design & Engineering
  • Industry Other
  • Secondary Service As Built Documentation, Manpower Supply, Software Development, Technical Document Authoring
  • Client Scottish & Southern Energy
  • Start Date Nov 2003
  • Consultant or EPC None
  • Contract Value ($) 250000
  • Project Location 10 Henderson Rd, Inverness, IV1 1SN, United Kingdom
  • Person Hours 8200
  • Execution Office Birmingham, United Kingdom
  • Status Completed

Scope of work

    Provision of Documentum & InfoArchive system, bulk scanning, data extraction, uploading and quality control of Power Transmission Contracts & Maps.

Activities

  • Set up Microsoft Client Server system
  • Generation and attaching Bar Code IDs
  • Bulk Batch High Resolution Scanning of format from A2 to A0 Maps and Legal contract formats
  • Uploading to Document Management System
  • OCR data extraction and manual data entry
  • Quality Control Checks
  • Conduct Training unskilled staff and client

Deliverables

  • Bar Code IDs
  • Bulk Scanning
  • Document Management System setup & upload
  • Quality Control Records
  • Training

Technical specifications

  • 2,000,000 Contracts Scanned
  • Microsoft Client Server system
  • Documentum & InfoArchive system